NEN-ISO 23081

A metadata profile of a record physically held outside the business system.

• A marker may denote a physical record (such as a large bound volume or building plan) or an electronic record stored on removable media (such as a CD-ROM or video).
• A representational link to a relevant record within the electronic records management system to alert users to the existence of a relevant record that is required to be accessible in more than one location.
• Note: A paper file will usually be represented and managed in the business system as a physical file. It is not envisaged that a physical file would contain markers for each document or record placed on a paper file, unless specifically required to do so in order to meet a particular business requirement of the organisation. This may also be referred to as an electronic records management system specific term.